Job TitlenbspHR Administrator LocationnbspSouth AfricaJob TypenbspFullTime RemoteWorking HoursnbspSAST 10am9pmSalarynbspSouth African Rand ZARThe HR Administrator is responsible for providing administrative support across the contractor and employee lifecycle with a primary focus on onboarding contract administration recruitment coordination HR record management and interview schedulingThis role is instrumental in ensuring all HR and recruitment processes are completed accurately efficiently and in accordance with company procedures Working closely with the HR Manager Recruitment Team Account Managers Operations Team and clients the HR Administrator will coordinate onboarding activities maintain HR systems and databases support recruitment administration and ensure a seamless experience for both candidates and contractorsContractor Onboarding amp Contract AdministrationEnsure all information required for contract generation is accurate and complete includingStart datesSalary and remuneration detailsClient billing rates Paid Time Off PTO allocationsFulltime or Parttime statusEquipment requirementsAssist with contract amendments queries addendums and contractual updates where applicableHR AdministrationMaintain accurate employee and contractor records across all HR systemsAdd all new contractors to the Employee Database and update records as requiredMaintain termination records and ensure contractor databases remain accurate and up to dateUpdate monthly new hire reports and HR tracking documentsAssist with payroll preparation sheet by ensuring new starter information is complete before payroll deadlinesMonitor probation review dates where applicableMaintain HR files and ensure all documentation is complete organised and compliantMaintain equipment allocation records for contractorsEnsure confidentiality of all employee contractor and company informationPreparation of increase promotion and confirmation letters for contractorsRecruitment Administration amp Interview CoordinationMonitor recruitment channels and interview feedback to ensure all successful hires are captured and progressed through the onboarding processPrepare candidates for interviews by providing interview guidance confirming role details explaining interview expectations and ensuring they are fully preparedCoordinate and schedule interviews between candidates clients recruiters and Account ManagersManage interview calendars send interview invitations confirmations reminders and followup communicationsLiaise with clients candidates recruiters and Account Managers to coordinate interview availability and reschedule interviews when necessaryAssist with updating and maintaining the Recruitment TrackerUpload and maintain criminal background checks and recruitment documentationMaintain accurate recruitment records and provide administrative support throughout the recruitment processAssist the HR Manager and Recruitment Team with additional recruitment administration as requiredEquipment amp New Starter CoordinationCoordinate with the Operations Team regarding equipment requirements for all new contractorsEnsure equipment requests are submitted accurately and within required timelinesAssist with equipment recovery and tracking during contractor offboardingExit interviewsoffboardingHR Systems amp Data ManagementMaintain accurate information across all HR systems databases and trackersEnsure employee and contractor data is accurate complete and regularly updatedAssist with HR reporting and monthly administrative reporting requirementsSupport HR audits by maintaining organised and compliant documentationIdentify discrepancies in HR records and resolve them promptlyGeneral HR SupportProvide administrative support to the HR ManagerAssist with implementing and maintaining HR policies procedures and Standard Operating Procedures SOPsBuild positive working relationships with internal teams contractors and clientsEnsure a high level of professionalism confidentiality and customer service in all interactionsPerform any other reasonable HR administrative duties as assignedRequirementsEssentialDiploma or Degree in Human Resources Business Administration or a related fieldMinimum of 2 years experience in an HR Administration Recruitment Administration or Human Resources support roleStrong proficiency in CRMs Google Docs ATSExperience maintaining HR databases and employee recordsExperience coordinating onboarding and recruitment administrationExcellent organisational communication and time management skillsAdvantageousExperience working with remote teams or international organisationsExperience using Applicant Tracking Systems ATS and HR Information Systems HRISExperience with platforms such as Workable Zoho CRM or similar HR and recruitment systemsExperience supporting independent contractors or distributed workforces
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