Job Announcement Administrative AssistantCompany OverviewA premier contracting organization operating under an established international group founded in 1977 The group provides comprehensive services across General Contracting Heavy Equipment Rental Local Staffing amp Outsourcing Overseas Recruitment Project Support and Oilfield SuppliesJob SummaryAn Administrative Assistant must ensure smooth office operations by handling daily administrative tasks supporting executives and maintaining organization Responsibilities include scheduling communication document preparation and office management The ideal candidate is organized proactive efficient and fluent in English contributing to overall team productivity Key Responsibilitiesnbspnbspnbspnbsp General amp Executive Support Provide general administrative support to the team including managing special projects conducting research and handling ad hoc requests nbspnbspnbspnbspnbsp English Communication amp Correspondence Answer phones direct calls take messages and manage professional written and verbal correspondence with strong English skills nbspnbspnbspnbspnbspnbspnbsp Document Preparation Draft format and edit documents such as reports presentations and official letters in English nbspnbspnbspnbspnbsp Financial Oversight Track and manage expenses process invoices and assist with budget monitoring and reporting nbspnbspnbspnbsp Data Management Input and update data in various systems such as databases or spreadsheets and maintain accurate records nbspnbspnbspnbspnbspnbspnbspnbsp Meetings amp Schedules Organize and maintain schedules for management or team members including booking meetings appointments and travel arrangements prepare meeting materials take minutes and follow up on action items nbspnbspnbspnbspnbspnbsp Event Coordination Coordinate events from small meetings to larger corporate events including participant communication nbspnbspnbspnbspnbsp Stakeholder Support Respond to inquiries and provide general support to relevant internal and external stakeholders Communication Networksnbspnbspnbspnbspnbspnbspnbspnbsp Internal Communication Executives managers team members HR Finance IT Support Facilities Management and Procurement nbspnbspnbsp External Communication Service providers and suppliers RequirementsRequirements amp Qualificationsnbspnbsp Education Diploma in a relevant fieldnbspnbsp Minimum 4years of professional experience nbspnbsp Background working with Technical amp Training Institutes as a trainer or administrator OR within Oil amp Gas EPC companiesnbsp GCC experience is preferrednbspnbspnbsp Language Skills Strong command of written and spoken Englishnbspnbspnbspnbspnbsp Core Competencies Organization time management verbal amp written communication attention to detail technical proficiency problemsolving teamwork and adaptability How to ApplyInterested candidates can apply directly through the link or send their CV to cvtajhrcom
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