job Announcement Executive Secretary VP OfficeCompany OverviewnbspA premier contracting organization operating under an established international group founded in 1977 The group provides comprehensive services across General Contracting Heavy Equipment Rental Local Staffing amp Outsourcing Overseas Recruitment Project Support and Oilfield SuppliesJob PurposeTo manage the executive office of the Vice President VP in terms of overall secretarial and administrative needs The goal is to ensure that office affairs are handled at the highest level of efficiency timeliness and confidentiality to support overall leadership productivity Key Duties amp ResponsibilitiesExecutive Calendar amp Agenda Maintain the VPs calendar plan appointments schedule meetings and coordinate travel arrangements nbspCorrespondence amp Calls Receive and screen incoming calls handleprioritize emails packages and official correspondence with fluent English communication nbspConfidentiality Handle confidential documents ensuring strict security and discretion nbspReports amp Meetings Prepare presentations draft assigned reports attend highlevel meetings to take minutes and follow up on VPsigned documents and action items nbspOffice amp Financial Administration Prepare invoices financial documents assist with timekeeping and monitor costeffective office supplies nbspRecord Keeping Maintain organized electronic and paper records for easy accessibility RequirementsRequirements amp QualificationsEducation Degree is essential preferably in Business Administration or a related discipline DiplomaCertificate in MS Office amp ERP systems is preferred ExperienceAt least 2 years of proven experience as an Executive Secretary Executive Assistant customerfacing role or similar administrative capacity Must have previous experience working with Training Institutes Colleges Higher Education InstitutionsExperience within Oil amp Gas EPC companies or GCC region is an advantageLanguage amp Technical SkillsStrong written and spoken English communication skillsProficiency in MS Office ERP systems basic accounting procedures and office management techniques Key Competencies Integrity confidentiality excellent organization time management and problemsolving skills How to ApplyInterested candidates who meet the above criteria are invited to apply through the application link or by submitting their CV to cvtajhrcom
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