Carnegie Mellon University’s Department of UEIS is seeking a Senior Administrative Assistant to become part of their team. This is an excellent opportunity for someone who excels in a dynamic and exciting work environment. You will aid the department by delivering a wide array of administrative assistance to senior leadership.Core responsibilities include:University Liaison: Acts as a liaison or contact person with other university departments e.g., Budget Office, Registrar, Property Management, Human Resources and with outside organizations.Calendar & Meeting Management: Coordinate the calendars of the principal and may coordinate calendars for UEIS senior leadership. Print and prepare materials including agendas, meeting notes, and action items to assist in effectively managing leadership time. Proactively meet with leadership to review and adjust schedules, acquire materials required for meetings, and book meeting locations. Maintains calendars to track time-critical issues like provisional and annual performance reviews. It also covers performance management activities, group meetings, and project reviews.Office Management: Coordinate the routine functions of the Office environment. Make certain that faculty and staff receive the supplies and support needed to fulfill their responsibilities effectively. Handle and forward telephone calls when appropriate.Hospitality, Guest Relations & Tours: Function as the primary contact and host for senior visitors to the department. Arrange, coordinate, and assist with hosting informational tours and visits for distinguished colleagues, donors, alumni, and external collaborators consistent with university stewardship efforts.Events Management: Assist the leadership team by scheduling and coordinating events. This includes booking venues, arranging catering, greeting guests, and handling operations and any issues on the event day.Financial & Business Office Support: Process expense reports, reimbursements, a
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