Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!The CMU Office of the President is excited to announce a search for a Senior Administrative Coordinator. This role combines high-level executive administration, facilities coordination, stakeholder liaison duties, and project coordination to drive operational excellence across the department. We are hoping to find someone that enjoys a fast-paced, never-dull environment and an engaging team to work with and for.Core Responsibilities:Front Desk and Facilities ManagementFacility and Resource Operations: Oversee operations for five executive conference rooms, including scheduling, physical/electronic access management e.g., Citrone Room/Tepper Building, maintenance, and routine servicing.Office and Inventory Logistics: Manage supply chain operations for the President’s Office and shared floor spaces, directing inventory tracking, procurement, and vendor communications.Financial Processing: Prepare, verify, and process executive expense reports and vendor invoices in compliance with university policy.Confidentiality and Compliance: Maintain absolute discretion regarding sensitive university and administrative matters. Provide operational backup for team members as required.Stakeholder Management and CommunicationsKey Liaison: Act as the primary point of contact for internal institutional partners Budget Office, Registrar, Human Resources, Property Management and external high-profile organizational stakeholders.Executive Guest Experience: Oversee front-desk operations; welcome, screen, and mana
