A Document Preparation and ManagementDraft prepare review and coordinate businessrelated documents including but not limited to Letters of Agreement LOA NonDisclosure Agreements NDA Power Purchase Agreements PPA proposals quotations and other documents required for business development activitiesAct as the central coordination point for sending business documents to clients and partners ensuring timely delivery proper followup and accurate documentation recordsMaintain a structured document tracking system to monitor the status of key documents including drafting internal review approval client submission execution and completionFollow up with relevant internal and external stakeholders to ensure documents are completed and returned within the required timelineEnsure proper version control filing and organization of all business development documentationUpload and maintain client and projectrelated documents on SharePoint or other designated document management systems to ensure accessibility and proper record keepingB Proposal and Business Development SupportProvide dedicated support to the BD amp Marketing Director and other BD team members in preparing initial proposals presentations quotations and other clientfacing materialsSupport the preparation and consolidation of commercial and nontechnical information required for client proposalsCoordinate with relevant internal departments to collect necessary information inputs references and supporting documents for proposal preparationEnsure proposals and business documents are prepared accurately professionally and in alignment with client requirements and internal company standardsAssist in preparing presentation materials internal business cases client meeting materials and other documents required to support business development activitiesSupport the BD team in monitoring proposal status and following up on pending client requirements and internal action itemsC Bidding and Tender Support Support the preparation review compilation and submission of bidding and tender documents with a high level of accuracy and attention to detailReview tender requirements and prepare document checklists to ensure all technical commercial legal administrative and supporting documents are properly collected and submittedCoordinate with Engineering SAM Legal Finance Procurement and other relevant departments to collect and consolidate required tender information and documentationAssist in preparing and organizing prequalification documents Expressions of Interest EOI Requests for Proposal RFP Requests for Quotation RFQ tender submissions and other biddingrelated documentsMaintain tender trackers submission schedules document registers and checklists to ensure that all deadlines and requirements are properly managedSupport the review of tender documentation to ensure completeness consistency formatting accuracy and compliance with client requirementsMaintain a structured archive of completed tenders reference documents templates and supporting materials for future useAssist in identifying missing information or documentation and proactively follow up with relevant stakeholders before submission deadlinesD Project Support and CoordinationProvide administrative and coordination support during the project development process from initial opportunity development through contract execution and project handoverSupport the coordination of documentation and communication between the BD team clients Engineering SAM Legal Finance Procurement and Project teamsAssist in preparing and maintaining projectrelated documentation trackers action lists and internal submission materialsMonitor key deliverables documentation requirements and assigned action items and follow up with relevant stakeholders to support timely completionSupport the preparation of client and project documentation required for internal review and approval processesAssist in ensuring a smooth handover of approved projects from the BD team to the SAM and Project teamsMaintain accurate records of projectrelated communications documentation approvals and key milestonesE Internal Committee and SAM CoordinationCompile organize and prepare client and project documentation for submission to the SAM team ahead of Internal Committee IC meetingsEnsure that required commercial contractual financial technical and supporting documents are properly collected and organized prior to internal reviewMaintain a clear checklist of IC submission requirements and follow up with relevant stakeholders regarding missing information or outstanding actionsSupport the preparation of presentation materials project summaries and supporting documents for internal meetings and approval processesTrack feedback and action items arising from Internal Committee meetings and coordinate with the BD team to ensure timely followupF Team Collaboration and Administrative SupportWork closely with all members of the Business Development team to streamline administr
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