Administrative Assistant ndash Property Management Are you organized detailoriented and someone who enjoys keeping things running behind the scenes The City of Fort Waynes Property Management Department is looking for an Administrative Assistant to support the daytoday operations of Citizens Square the Public Safety Academy and other City facilities What Youll Do Working under the direction of the Assistant Director of Building and Grounds youll provide administrative and operational support for the Property Management Department From managing work orders and building access to purchasing supplies and processing financial documents youll help keep our facilities and department running smoothly Key Responsibilities Receive and direct incoming calls mail correspondence and general inquiries Create dispatch process and track departmental work orders Prepare payment vouchers requisitions and other purchasing documentation Purchase housekeeping and maintenance supplies for Citizens Square and the Public Safety Academy Create and update card reader fobs and employee identification cards Prepare correspondence reports memoranda and other departmental documents Maintain accurate files records spreadsheets databases and tracking systems Communicate and coordinate with City departments vendors contractors and other stakeholders Provide administrative support for construction maintenance and other Property Management projects Use Microsoft Office and other technology systems to support daily departmental operations Handle confidential information with professionalism and discretion What You Bring ndash Education amp Experience Three years of progressively responsible clerical or administrative experience Knowledge of standard office procedures and practices General accounting knowledge and the ability to perform basic mathematical and financial functions Strong organizational skills with attention to detail and accuracy Ability to manage multiple responsibilities and work independently Strong written and verbal communication skills Ability to establish and maintain effective working relationships with employees vendors other government agencies and the public Preferred Skills General knowledge of property or facility management including construction preventive maintenance safety ADA requirements environmental regulations space needs or building automation systems General understanding of construction plans contracts and related documents Proficiency with Microsoft Office and the ability to learn new software applications Experience supporting purchasing workorder facility or buildingaccess systems Additional Requirements A valid Indiana Drivers License is required if operating a City vehicle Why Work for the City of Fort Wayne This position is an opportunity to be part of the team that keeps City facilities operating every day Youll work with departments vendors contractors and employees across the organization while supporting facilities that serve both City employees and the Fort Wayne community The City of Fort Wayne is an Equal Opportunity Employer
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