Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assetsWe are more than 34000 people in over 30 countries dedicated toimproving quality of life Everyone has an important role to play With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together Role description Arcadis is seeking a talentedLead Document Management Mobilizationto join our team in Canada As an integral part of our project delivery teams the successful candidate will utilize their leadership document management mobilization and stakeholder engagement expertise to help the company deliver client success and have the opportunity to work on unique projects with a local focus to make a global differenceThis position will be at the centre of effective document management and project mobilization for Civil Engineering projects ensuring company and project procedures are implemented with accuracy consistency and strong communication across delivery teams The Lead will support the broader project management set up helping establish the document management framework workflows reporting cadence and team structure required to support successful project delivery Role accountabilities Lead all document management and mobilization activities for the project Oversee the Document Management function through to final handover ensuring robust compliant and traceable processes across all phases while operating as an integrated part of the project management teamIn this role you will lead coach and coordinate a document management team of approximately 10 people setting priorities managing workload supporting performance and ensuring the team works efficiently and consistently against project requirements You will help create clarity around responsibilities escalation paths and daytoday ways of workingYou will be responsible for establishing and maintaining document management processes including archiving controlling retrieving scanning imaging indexing organizing classifying sorting and categorizing project records in line with the project document management system The role requires a strong understanding of document control fundamentals while also looking beyond a siloed document control function to understand how information management supports project governance schedule risk quality reporting and delivery outcomesYou will play a key role in stakeholder management working closely with internal project teams clients consultants contractors and external partners to align expectations resolve issues and maintain clear communication on document management requirements and workflows This includes facilitating practical solutions communicating status and risks and ensuring stakeholders understand their responsibilities within the document management processAs part of your responsibilities you will support project mobilization by helping establish document management tools processes registers reporting mechanisms and team routines during the early stages of delivery You will also support file migrations audit activities document issue processes approvals quality checks and regular status reporting to ensure project information remains accurate accessible and aligned with established procedures Qualifications Experience Bachelors Degree and or Diploma in Information Management Project Management Business Administration Engineering or a related discipline Proven experience in document management document control project mobilization or information management within the Civil Engineering sector ideally Transportation Experience supporting large and complex projects from mobilization through delivery and handover P3 experience would be desirable Demonstrated ability to lead a team set priorities manage workload support performance and create effective ways of working for a team of approximately 10 people Strong stakeholder management skills with the ability to build relationships influence outcomes resolve issues and coordinate effectively with internal and external partners Excellent communication skills with the ability to present information clearly manage expectations escalate risks and keep project teams aligned Understanding of project management set up including governance reporting rhythms process implementation team routines and project controls interfaces Ability to prioritize daily tasks manage time well multitask troubleshoot and support multiple deadlines in a fastpaced project environment Detailoriented dependable and trustworthy when working with complex sensitive and highvolume project information Selfdirected and collaborative with the ability to work independently while remaining closely connected to the wider project management and delivery team Experienced with multiple EDMS platforms such as SharePoint Aconex ProCore ASite InEight or similar systems Available for occasional crossCanada travel to support pr
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