Your Opportunity nWe are seeking an Intermediate Document Controller to support ongoing construction administration activities for municipal water and wastewater infrastructure projects in Calgary This position will play a key role in managing project documentation Requests for Information RFIs Submittals meeting records correspondence and project tracking logs while supporting project managers discipline leads contractors consultants and clientsnThe successful candidate will be highly organized detailoriented and capable of managing multiple priorities in a fastpaced project environmentn Key Responsibilities n Document Control Project Records nn Establish and maintain electronic project filing structures for RFIs Submittals correspondence meeting records and project documentationn Download and organize RFI and Submittal documentation from Autodesk Construction Cloud ACCn Maintain project filing systems to support easy retrieval and management of recordsn File project correspondence including emails and supporting documentation within the appropriate project foldersn Maintain document control processes in accordance with company and client requirementsnn RFI Submittal Coordination nn Set up folders and tracking records as new RFIs and Submittals are receivedn Create and prepare response packages and forms for project teamsn Distribute RFIs and Submittals to reviewers and monitor review progressn Maintain and update RFI and Submittal Logs to accurately track status and turnaround timesn Follow up with reviewers and project teams to support timely responsesn Upload approved responses to ACC and distribute response notifications to project stakeholdersn Update logs and project records following issuancenn Meeting Coordination Minutes nn Coordinate and support biweekly project meetingsn Attend meetings and record detailed meeting minutesn Prepare and distribute meeting minutes action item logs and supporting documentation for reviewn Issue final meeting minutes to project teams consultants contractors and clients following review and approvaln Maintain meeting action item logs and status updatesnn Change Management Support nn Maintain and update project change management logsn Track changes and ensure supporting documentation is properly filed and recordedn Assist project managers with tracking and reporting project changesnn Administrative Support nn Order and maintain office supplies stationery and site trailer suppliesn Coordinate meeting logistics and document distributionn Provide general project administration support as requirednn
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