Date Posted: 09/17/2026Req ID: 50245Faculty/Division: Temerty Faculty of MedicineDepartment: Department of PsychiatryCampus: St. George Downtown TorontoPosition Number: 00057558Existing Vacancy: Yes Description: About us:Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. Your opportunity:As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.As the Administrative Assistant within the Department of Psychiatry, you will provide essential administrative support to senior leadership, including the Chair, Vice-Chairs, Division Directors, and departmental committees. In this role, you will support leadership and committee activities, events and programming, and the preparation and coordination of key information and documentation. Through your strong organizational skills, attention to detail, and ability to manage multiple priorities, you will help ensure the smooth coordination of departmental initiatives and contribute to the effective functioning of a large, complex academic environment. Your responsibilities will include: Acting as the first point of contact for general enquiries, responding within the scope of the role and escalating issues as appropriate Providing dedicated administrative support to the Chair, including calendar coordination, travel arrangements, drafting routine correspondence and letters, organizing materials, and coordinating follow-up on commitments and priorities Supporting leadership, committee, and departmental meetings by coordinating logistics, scheduling meetings, preparing agendas and materials, taking minutes, and tracking follow-up actions Preparing and reviewing routine documents and correspondence, including formatting, proofreading, and fact-checking Supporting events and programming by coordinating logistical details, including room bookings, audio-visual requirements, catering, and preparation of materials Essential Qualifications: Advanced College Diploma 3 years or acceptable combination of equivalent experience Minimum three 3 years of experience providing administrative support to senior leaders in a university, hospital, or comparable environment Demonstrated experience acting as a first point of contact for general enquiries and providing frontline administrative support Demonstrated experience maintaining senior staff calendars, scheduling appointments and resolving complex scheduling conflicts Demonstrated experience drafting, editing, proofr
