Date Posted: 09/14/2026Req ID: 50177Faculty/Division: Faculty of Arts & ScienceDepartment: Can. Inst for Theoretical AstrophysicsCampus: St. George Downtown TorontoPosition Number: 00059925 Existing Vacancy: Yes Description: About us:The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. Your opportunity:The Canadian Institute for Theoretical Astrophysics CITA is a nationally supported research institute and a non-profit corporation CITA Inc. Our mission is to foster interaction within the Canadian astrophysics community and to serve as an international centre of excellence for theoretical studies in astrophysics. We educate and develop the next generation of scientific leaders with national postdoctoral fellowships as well as postdoctoral and senior research associate fellowships, and through the supervision of undergraduate and graduate students. We are devoted to studying the origin and evolution of the universe and the many phenomena revealed by modern astronomy. The Administrative Assistant provides administrative, organizational and operational support to the Principal Investigator and the research chair in managing research activities, laboratory activities and academic responsibilities. Your responsibilities will include: Acting as the first point of contact for general enquiries Resolving issues within the scope of the role and escalating problems as required Scheduling appointments and managing the PI's calendar Booking audio-visual and/or computer equipment and coordinating with departmental IT Editing content for grant applications Maintaining filing system Proofreading and fact-checking content Making minor purchases Essential Qualifications: Advanced College Diploma 3 years or acceptable combination of equivalent experience. Minimum three years of relevant administrative and financial experience, preferably supporting academics, in a University environment Experience managing the calendar of a senior leader Experience coordinating meeting schedules, agendas, materials, action and follow-up items Experience coordinating tasks for research project initiatives Experience with preparing and processing research expenses/expense reimbursements Experience of using Usource, Concur, FIS, RIS, or similar platforms Excel
Visit
Careersaas to find millions of new and unfilled roles, including thousands of remote and hybrid positions.
