Deputy Clerk II nbsp Purpose of Classification Performs a variety of analytical and administrative functions including bookkeeping duties for the County Clerks Office Maintains organizes and categorizes documents exhibits reports and confidential records Clerk will be crosstrained in the various duties of the CivilProbate areas of the Department Clerk is responsible for the work processes of Civil and Probate Department Under general supervision performs specialized clerical work for the County courts and Probate court system Work involves processing warrants summons subpoenas bonds judgements sentences orders commitments petitions waivers dismissals filing dispositions and microfilming which may pertain to civil and probate court proceedings Employee is responsible for utilizing computerdriven data entry equipment to prepare and modify files and for answering the phones and assisting the general public including receiving payment for court fees and fines bond forfeiture release of surety writ of habeas corpus Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerks office Reports to the department supervisor manager and Chief Deputy of the Courts division Essential Functions The following duties are normal for this position The omission of specific statements of the duties does not exclude them from the classification if the work is similar related or a logical assignment for this classification Other duties may be required and assigned nbsp Prioritize work assignments follow instructions and meet deadlines with minimal supervision nbsp Requires wellorganized detailoriented individual with ability to work well under pressure with flexibility and professionalism nbsp Assist the public in responding to inquiries whether in person or via telephone Provide public with copies andor certified copies nbsp Prepare andor issues citations writs capiases warrants commitments injunctions protective orders subpoenas retain orders and notices as required by statute rule or order of the Probate Court Prepares necessary copies of pleadings and related documents to all parties prior to court hearings and retrieves all copies for proper disposition after hearings nbsp Receives and processes petitionapplication instituting a cause of action by classifying the case assessing fees and making the appropriate notions on the computer system andor any manual docketing or recording system nbsp Coordinates with various court officers law enforcement officials and attorneys assist each department in obtaining citation and service prepares correspondence and search court records as necessary to answer inquiries nbsp Sorts reviews for completeness and accuracy datestamps andor codes various documents files judicial orders etc according to established procedures assigns various routing codes to computer files to designate intended recipient for further processing as appropriate nbsp Process all the following type cases all probate related cases guardianship administration heirships etc all civil related cases condemnation occupational license foreign judgement etc all bond forfeiture related cases and all mental health related cases Process requests for mental health institutions committals and emergency guardianships Coordinates daily and case by case to assure full and accurate completion disposition and security with regards to all mental health documents files and proceedings nbsp Issue Abstracts of Judgements and Writs as required as well as letters to guardians and executors for overdue inventory annual accounts annual reports etc nbsp Answers telephone redirects incoming phone calls and takes messages drafts correspondence memoranda etc for the supervisors signatureresponse transmits information to county departments as needed nbsp Review and accept efilings for official records following the recording requirements records and files mark documents presented for recording that meet the recording standards conducts searches and issue certified or noncertified copies of documents filed as Official Records as requested nbsp Provides services related to recording and filing of documents in either the Administrative or Judicial Building prepares documents for microfilming or scanning according to procedures established enters and verifies data into Computer System to create or update records generate forms or reports from data nbsp Collects fees fines and court costs and issues receipts interviews and underwrites terms for payment of fines and court costs prepares and sends out collection notices enters daily collection memos into database monitors payment activity and post payments to database nbsp Provides assistance and information to employees managers vendors citizens local businesses andor and other interested parties regarding assigned Court Records functions serves as liaison between supervisors vendors and other departments in regards to department policies
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