The Senior Planner, External Speaker Management Logistics is a critical role in ensuring the seamless execution of our keynote speakers at Gartner Conferences. The Sr. Planner is responsible for the successful coordination and advancement of logistics for guest keynote speakers booked by the External Speaker Management team. The Senior Planner is also integral to the operational efficiency and effectiveness of the Gartner Speaker and Sourcing Management team. The ideal candidate will have a background in event planning and logistics, with a focus on managing high-profile speakers and their requirements. This role will report into the Manager, External Speaker Management, who will oversee the logistics for guest keynote speakers. What you will do:Ensure all speaker needs and contract requirements are met, including audiovisual needs, presentation materials, recording/livestream permissions, VIP opportunities i.e. book-signings, fireside chats, etc., and any special requestsEffectively and efficiently communicate speaker updates to internal stakeholders, including program management, production, marketing, logistics, content, registration, and housing to ensure alignmentSchedule, conduct, and mediate pre-conference planning calls between speakers and key stakeholders.Confirm marketing materials, travel arrangements, accommodations, registration, and itineraries for keynote speakersLiaise with speakers/speakers’ offices and key stakeholders to set expectations and ensure overall satisfactionMaintain strong relationships with external vendors and service providers to ensure high-quality service deliveryHost guest speakers and manage an exceptional onsite experienceProactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experienceA passion for staying abreast of current events and speakers in technology and business What you will need:Bachelor’s Degree preferred3+ years of professional experience, including 2+ years o
