Overview
The Copilot Agents & Search Quality CASQ org is looking for an Executive Business Administrator. This role will support the Corporate Vice President and the worldwide organization that builds Microsoft 365 Copilot Search & Chat. The ideal candidate will possess the ability to work effectively under pressure, within short time constraints, prioritize while multi-tasking, deal with ambiguity and have an aptitude to work independently without significant oversight or instruction, to achieve results with a high degree of accuracy and attention to detail. The candidate will have a bias for action, ability to refine and execute, be collaborative, and will lead other administrators within the organization.
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
- Demonstrated experience supporting a globally distributed organization and navigating multiple time zones, cultures, and regional working norms. Exercises strong judgment in balancing executive priorities with equitable access and reasonable working hours across geographies.
- Serve as a connector across the executive's global leadership team, administrative community, and key stakeholders, ensuring effective information flow, coordination, and follow-through across geographies.
- Calendar management with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments. Maintain a level of leadership and professionalism that exemplifies Microsoft’s values through Respect, Integrity, and Accountability.
- Lead and develop a team of Executive / Business Administrators including hiring, onboarding, performance management, and career growth while setting consistent support standards, coverage models, and best practices.
- Planning and coordinating domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports. Function as interim approver on team expense reports, ensuring coding accuracy.
- Collaborate on planning and support of all-up events including all hands, offsites, morale events, and other group meetings as needed.
- Assist with the management of the rhythm of the business ROB processes in partnership with Chief of Staff. Forecast and manage budget for morale, travel and entertainment, and training.
- Manage space for the organization which includes proactively lead office space management and the transition to a hybrid workplace model for the organization, plan and execute space planning and shuffles including building upgrade projects.
- Ensure awareness and complia
