Our client is seeking a handson and commercially minded Assistant HR Manager to lead the daytoday Human Resources function for their Singapore operations while providing HR support and coordination for MalaysiaHuman Resources will form the core responsibility of this position covering recruitment workforce planning employee relations payroll performance management HR operations and process improvementIn addition the role will provide finance administration and costcontrol support in coordination with the Finance team as well as oversee essential office administrationThe successful candidate should be an experienced HR generalist who is comfortable operating in a fastpaced SME environment able to work independently with management lead a small team and remain handson when requiredKey Responsibilities1 Human Resources 70Recruitment amp Workforce Planning Lead endtoend recruitment for Singapore and support recruitment requirements for Malaysia including sourcing screening interviewing offer management and onboarding Partner with management and hiring managers to understand manpower requirements recruitment priorities and workforce plans Monitor recruitment pipelines hiring progress timetofill and recruitment costs Review candidate salary expectations and manage salary discussions within approved manpower budgets Review employment offers and contracts before issuance Evaluate recruitment channels and recommend improvements to recruitment effectiveness quality and cost Maintain visibility of approved headcount vacancies and manpower movementsHR Operations amp Employee Lifecycle Take ownership of daytoday HR operations and act as a key HR point of contact for management and employees Manage the employee lifecycle including onboarding probation confirmation employee movements transfers and offboarding Ensure employment contracts HR correspondence personnel records and HR documentation are properly maintained Advise managers and employees on HR policies procedures and employment matters Handle employee relations matters grievances performance concerns and disciplinary cases escalating sensitive or higherrisk matters to management where appropriate Coordinate performance appraisal training and employee engagement activities Review and improve HR policies procedures and workflows to support changing business requirements Ensure HR practices comply with applicable Singapore employment requirements and company policiesPayroll Compensation amp Benefits Manage endtoend Singapore payroll processing including attendance leave claims salary adjustments and payroll verification Ensure salaries CPF and other applicable statutory submissions are processed accurately and on time Maintain appropriate payroll controls supporting documentation and reconciliation processes Investigate and resolve payroll discrepancies promptly Manage employee benefits insurance and claims administration Support Malaysia payroll coordination by ensuring accurate employee information and payroll inputs are provided to the relevant local team or service provider Maintain visibility of payroll and manpower costs and support management with relevant workforce cost informationMalaysia HR Support Coordinate with relevant colleagues and external service providers on Malaysia HR matters Support recruitment employee documentation payroll inputs and other HR operational requirements for Malaysia Ensure appropriate coordination between Singapore and Malaysia while recognising differences in local employment requirements and practicesHR Team Leadership amp Process Improvement Lead coach and develop a small HR team Establish clear responsibilities priorities and service expectations within the team Review the accuracy and timeliness of key HR deliverables Remain handson in complex employee recruitment and operational matters when required Establish effective HR workflows approval processes and internal controls Improve the utilisation of Lark HRIS and other systems to reduce manual work and improve data accuracy Prepare regular management reports covering recruitment headcount employee movements manpower costs and key HR matters Identify HR operational gaps and proactively implement practical improvements2 Finance Coordination amp Cost Control 20This role provides finance coordination and costcontrol support and is not responsible for fullset accounting statutory accounting or ownership of the Finance function Provide daytoday finance administration support in close coordination with the Finance team Review invoices payment requests employee reimbursements and supporting documentation for completeness accuracy and appropriate approval Coordinate with Finance internal stakeholders and vendors regarding payment schedules outstanding items and discrepancies Track HR payroll and office operating expenses and maintain appropriate supporting records Assist management with budget preparation expense summaries and cost reporting Monitor expenditure against approved bu
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