DescriptionAdmin Assistant Staffing Intake amp Client CareLocation Fully Remote South AfricaWorking Hours 900 AM 500 PM ESTSchedule MondayFriday No weekend workHolidays US HolidaysSalary R 1510016800RequirementsAbout Able Minds ABAAble Minds ABA is a growing healthcare organisation providing Applied Behavior Analysis ABA therapy and support services for children with autism and their familiesThe team is looking for a warm organised and proactive Administrative Assistant to join their growing remote team This person will initially support both the StaffingRecruiting team and the IntakeClient Care team while also assisting with general administrative and clerical responsibilitiesAs the organisation grows there may be an opportunity for the role to develop into a more specialised position within either StaffingRecruiting or IntakeClient CareAbout the RoleThis is a varied role that combines administration coordination communication and peoplefacing responsibilitiesYou will work with both internal staff and families so the ability to communicate clearly stay organised and create a friendly and positive experience is extremely importantWe are looking for someone who doesnt simply wait to be told what to do someone who notices what needs attention takes ownership and is happy to jump in wherever support is neededBenefitsKey ResponsibilitiesStaffing amp Recruiting SupportProvide administrative support to the StaffingRecruiting teamAssist with candidate coordination communication scheduling and followupsHelp maintain accurate candidate information and recordsAssist with recruitmentrelated documentation and administrative processesIntake amp Client Care SupportProvide administrative support to the IntakeClient Care teamAssist with coordinating information and followups with familiesCommunicate professionally and warmly with families and internal staffHelp ensure information is accurately recorded and followed up onGeneral AdministrationAssist with daytoday clerical and administrative tasksMaintain accurate records spreadsheets and documentationAssist with scheduling and coordinating appointments or meetingsManage followups and ensure outstanding tasks are completedSupport different members of the team as requiredTake on adhoc administrative tasks and projectsRequirementsPrevious healthcare experience is requiredABA experience is not necessary and training can be providedExcellent spoken and written EnglishClear and professional communication that is easy for USbased families and staff to understandStrong organisational skills and attention to detailGood communication and interpersonal skillsComfortable handling both administrative and peoplefacing responsibilitiesStrong computer literacy and comfortable learning new systemsAble to manage multiple priorities and follow through on tasksReliable consistent and able to work independently in a remote environmentA teamoriented attitude and willingness to support colleaguesPersonality amp Culture FitPersonality is extremely important for this roleAble Minds ABA has a closeknit and collaborative team and is looking for someone who will contribute positively to that environmentThe ideal person isWarm and friendly someone people naturally feel comfortable speaking withKind and empathetic particularly when communicating with familiesEasy to talk to and approachableProactive notices what needs to be done without always waiting for instructionsReliable follows through and can be trusted to get things doneTeamoriented enjoys supporting colleagues and working collaborativelyAdaptable comfortable switching between administrative and peoplefacing tasksLongterm focused looking to build something with a company rather than frequently moving between jobsLongTerm OpportunityAble Minds ABA is looking for someone who wants to become a longterm member of the teamThis isnt intended to be a shortterm steppingstone role The successful candidate will have the opportunity to learn the business build relationships with the team and potentially move into a more specialised role as the organisation growsSoftware amp SystemsExperience with the following is required or highly beneficialCentralReachApploiExperience with other healthcare recruitment CRM scheduling or administrative platforms would also be beneficialImportant NoteABA experience is not required Healthcare experience strong communication skills organisation reliability and the right personality are the key priorities for this positionThinking of applying Heres the inside scoopLet us walk you through the next stepsStep 1 Complete Your ApplicationFill in our application form and upload your CV This stores your profile in our Applicant Tracking System ATS and places you into our active job pipelines making it easier for us to match you with current and future opportunitiesStep 2 The First Look OneWay Video InterviewThis is where your application comes to life We review your CV and video interview to get a feel for your experien
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