Date Posted: 10/08/2026Req ID: 50488Faculty/Division: Temerty Faculty of MedicineDepartment: Department of Pharmacology and ToxicologyCampus: St. George Downtown TorontoPosition Number: 00056146Existing Vacancy: Yes Description: About us:Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity:The Department of Pharmacology & Toxicology is among the oldest in North America. We are one of the top Pharmacology and Toxicology Departments in the world due to our high quality research and education. We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to do exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings.As Executive Assistant & Academic Appointments Coordinator, you will ensure the effective and efficient operation of the Chair's Office while providing high-quality administrative support for academic searches, appointments, tenure, promotion, and review processes. Working closely with faculty members, academic leaders, committees, and stakeholders, you will coordinate a broad range of academic and administrative activities that require exceptional attention to detail, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. Your ability to interpret policies, coordinate complex processes, and maintain confidential information will help support the Department's academic mission and strategic priorities. Your responsibilities will include: Providing executive and administrative support to the Chair, including managing complex calendars, coordinating meetings and correspondence, monitoring deadlines, arranging travel, preparing materials, and acting as a first point of contact for enquiries Coordinating academic search and appointment activities, including supporting faculty recruitment processes, tracking applications, coordinating interviews and academic presentations, managing recruitment documentation, collecting committee feedback, and preparing appointment-related materials Supporting tenure, promotion, and academic review processes, including collecting and managing documentation, maintaining confidential records, coordinating committee review activities, preparing reports and summaries, and ensuring adherence to established policies, procedures, and deadlines Supporting communications and information management activities, including drafting and editing correspondence, newsletters, websites, handbooks, and other communications materials; maintaining records and databases; and preparing reports and statistical summaries Coordinating committee and operational activities, including preparing agendas
