When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.The Administrative Coordinator will support the Acute Care Surgery Department, on-site at Lahey Clinic in Burlington, MA.The hours for this role are 8:30am-5:00pm, Monday through Friday, and has the opportunity to work one day remotely per week following three months of employment.Job Description:Performs a variety of administrative tasks in support of the mission and goals of the division, encompassing multiple clinical departments. Provides functional guidance to other administrative staff.Essential Responsibilities including but not limited to:Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority. Types correspondence, forms, reports, manuscripts or other materials that may require complex formatting. Prepares documents with stylized formats, lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation and spelling. Schedules appointments and meetings and maintains personal calendars for department chairs, manager or directors. Organizes conference calls and meetings, sometimes with large numbers of participants. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed. Organizes and schedules conferences, seminars or other department sponsored programs or events. Coordinates all necessary arrangements: location, registration forms and fees, agenda, refreshments, materials and equipment. Maintains departmental files, records and databases. Enters information from source documents into computer databases and/or spreadsheets, compiling, printing a
