Job TitleGraduate and Professional Programs AssistantJob CategoryBCGEU Okanagan Support StaffJob ProfileBCGEU OK Salaried - Support Services Assistant IVJob Family GroupStaff - UnionDepartmentUBCO | Administrative Support | Departments of Biology & Chemistry | Irving K. Barber Faculty of ScienceCompensation Range$4,981.00 - $5,713.00 CAD MonthlyJob End DateOngoingPosting End DateNovember 22, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job/Position Summary:The Graduate & Professional Programs Assistant supports the smooth and efficient operation of graduate and professional programs within the Department of Chemistry and the Department of Biology, including professional programs such as the Masters of Biotechnology MBTech program. The role provides comprehensive administrative, academic, and student support services to the Department Heads, Department and Program Managers, faculty, staff, and students. Responsibilities include coordinating Graduate Teaching Assistant hires, supporting admissions and academic records, facilitating program communications, organizing events, and maintaining accurate program documentation. The position requires strong judgement, confidentiality, initiative, and the ability to manage complex workflows in a fast-paced academic environment.Organizational Status:This position reports to the Department Manager and receives guidance from the Department Heads and Program Manager. The position interacts with faculty members, staff, students, the College of Graduate Studies CoGS, Research Services, Facilities Management, Enrolment Services, IT Services, and other UBC units.Major Responsibilities:Graduate Program SupportProvides support as required by the Managers to facilitate the delivery of Graduate and Professional Programs.Organizes the admission review process including application review, preparing summary sheets and processing acceptances or rejections and forwarding the results to CoGs.
