About the RoleReWorks Solutions is looking for an organized reliable and detailoriented Bookkeeping Assistant to support our finance team with daytoday bookkeeping payroll administration billing and procurementThis is a handson role suited to someone who enjoys working with numbers keeping financial records in order and making sure routine processes run smoothly Youll work closely with our Finance Lead to maintain accurate records support timely payments assist with billing cycles and coordinate equipment and purchasing requirements across the businessWere looking for someone who takes ownership of their responsibilities follows through on tasks and can work independently once trained while knowing when to ask questions or escalate discrepanciesRequirementsKey ResponsibilitiesBookkeeping and Financial AdministrationImport completed payroll information and related invoices into Zoho BooksAllocate payments to the correct invoices and investigate discrepanciesMaintain accurate financial records and supporting documentationUpdate sales commission spreadsheets after each billing cycle ensuring invoice details are recorded against the correct salespersonRespond to internal queries relating to contractor remuneration and client billing rates handling all financial information confidentiallyPayroll SupportAssist with calculating contractor hours and preparing payroll informationLoad payments onto the relevant payment platform for review and approvalSupport payment processing in line with established procedures and deadlinesHandle routine contractor payment queriesLearn document and maintain key payroll processes to provide reliable cover when neededBilling and Contractor OnboardingOnboard new contractors into the relevant financial systemsEnsure approved rates and contractor details are accurately recorded across systems and documentationUpdate recurring invoices following each billing cycleAssist the Finance Lead with routine billing administration reconciliations and checksProcurement and Equipment ManagementCoordinate procurement requests from initial requirements through to delivery and record keepingObtain supplier quotations confirm requirements and secure the necessary approvals before placing ordersLiaise with suppliers and service providers including IT and equipment vendorsTrack orders delivery dates and outstanding items keeping relevant team members informedMaintain purchase records supplier invoices and equipment allocation informationCoordinate equipment replacements returns and procurementrelated queriesMaintain an accurate equipment asset registerRequirements and ExperienceEssentialPractical bookkeeping experience including invoice processing and payment allocationExperience supporting payroll andor billing administrationConfidence working with Excel or Google Sheets and handling financial dataStrong attention to detail and the ability to identify and investigate discrepanciesExcellent organizational skills and reliable followthrough particularly during payroll and billing periodsClear professional communication skillsThe ability to handle confidential financial information with discretionA proactive independent approach to recurring tasks with the judgment to escalate issues when necessaryAdvantageousExperience using Zoho Books or similar accounting softwareFamiliarity with Airwallex or similar payment platformsExperience using Hubstaff or other timesheet management systemsPrevious procurement supplier coordination or equipment administration experienceA relevant bookkeeping or accounting qualificationWorking Hours and FlexibilityThis is a remote position with flexibility in how the working day is structured However the successful candidate must be available from 1600 to 2000 SAST Monday to Thursday to support key finance and payment processesDepending on the candidates circumstances the schedule may be structured as a straight shift such as 12002000 or split across the day provided the required availability is metWhat Success Looks LikePayroll information and billing records are accurate and updated on timePayments are prepared correctly and submitted through the appropriate approval processRoutine financial queries are handled promptly and professionallyProcurement requests are tracked and followed through to completionFinancial documentation and the equipment asset register remain accurate and up to dateThe Finance Lead has dependable support and practical cover for recurring finance processesWhy Join ReWorks SolutionsJoin a remote team where your attention to detail reliability and ability to keep things running smoothly make a real difference This role offers the opportunity to take ownership of important daytoday finance and procurement processes while working within a flexible structureIf you have solid bookkeeping fundamentals enjoy keeping things organized and take pride in getting the details right wed love to hear from you
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