Location Fully Remote South AfricaWorking Hours Monday to Friday 900 AM 500 PM ESTSalary R 2650030000About the OpportunityWere looking for a highly organised proactive and dependable Office Administrator Administrative Coordinator to support a busy business owner and help keep daily operations running smoothlyThis role is ideal for someone who enjoys administration takes pride in being organised and is naturally good at keeping track of details following up on outstanding tasks and bringing structure to a busy working environmentYoull be responsible for managing a variety of administrative tasks maintaining records and spreadsheets coordinating information and ensuring that important items dont get overlookedThe ideal candidate doesnt need to have held a senior administrative title or managed a team Were more interested in someone who takes ownership works independently communicates confidently and has the initiative to identify what needs to be done without waiting for constant directionRequirementsKey ResponsibilitiesProvide general administrative and operational support to the business ownerOrganise and maintain business documents records and digital filing systemsMaintain spreadsheets and trackers using Microsoft Excel or Google SheetsTrack outstanding tasks deadlines supplier orders and followupsAssist with coordinating administrative aspects of ongoing projectsMonitor outstanding customer payments and assist with followup communicationHelp manage supplier information orders and related documentationAssist with permits project documentation and contractor administration where requiredCommunicate with suppliers customers and other relevant parties professionallyKeep the business owner informed of outstanding items upcoming deadlines and matters requiring attentionIdentify administrative gaps and proactively find ways to improve organisation and processesEnsure daily administrative tasks are completed accurately and on timeRequirements amp Essential SkillsPrevious experience in office administration administrative coordination or a similar roleStrong organisational and timemanagement skillsExcellent written and verbal English communication skillsGood working knowledge of Microsoft Excel or Google SheetsAbility to manage multiple tasks and follow through without constant supervisionStrong attention to detail and accuracyComfortable learning new systems software and processesReliable resourceful and proactive with a strong sense of ownershipAbility to work independently and prioritise tasks effectivelyA practical solutionsoriented approach to problemsolvingAdvantageous ExperienceThe following experience would be beneficial but is not essentialExperience in construction electrical contracting property maintenance or another projectbased service businessFamiliarity with permits project documentation or contractor administrationPrevious experience supporting a small business owner or managing a busy administrative workloadExperience tracking supplier orders deliveries and outstanding customer paymentsExposure to coordinating multiple projects suppliers or servicerelated activitiesIdeal Candidate ProfileThe ideal candidate is someone who enjoys administration and takes pride in keeping things organised They are naturally proactive resourceful and dependable with the ability to bring structure to a busy businessThey dont need to have managed a team or held a senior administrative position What matters most is their ability to take ownership work independently communicate clearly and make the owners day easierWere looking for someone who notices what needs to be done takes initiative follows through and keeps things moving without needing constant supervision
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