Carnegie Mellon University is world-renowned as the birthplace of artificial intelligence, and that spirit of innovation is the heartbeat of our University Advancement division. As we enter a transformative era of philanthropy, we are seeking an Executive Assistant to join our team.The Executive Assistant, University Advancement will be responsible for providing extensive administrative and financial support to the Senior Associate Vice President for University Advancement. This position will require adaptability and openness to change as the department and organization evolve, and evaluate and adopt appropriate technologies, including AI-enabled tools and applications to streamline administrative processes, enhance productivity, and improve communication.Core responsibilities include:Providing executive administrative-level support, including complex calendar management, handling phone calls and messaging, greeting visitors, making appropriate referrals, and coordinating travel.Organizing special events, divisional and group meetings, including agendas and logistics management.Scheduling and executing special events, including quarterly Frontline Fundraisers Forum and other group meetings including “Deep-Dive Conversations”; securing space, ordering media and catering, selecting speakers, and assembling and running presentations.Serving as a liaison with various departments as well as external constituentsProcessing departmental expense reports, invoice payments and purchase ordersParticipating, reviewing and analyzing monthly budgetary accounting statements, reconciling expense activities, and tracking and resolving identified discrepancies.Troubleshooting problems and questions concerning departmental, divisional and/or university policies and procedures.Other duties as assigned. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population
