Carnegie Mellon University is world-renowned as the birthplace of artificial intelligence, and that spirit of innovation is the heartbeat of our University Advancement division. As we enter a transformative era of philanthropy, we are searching for an Executive Assistant, Advancement Information Systems to join our team. This position will be responsible for a managing a wide variety of administrative functions for the Assistant Vice President, Advancement Information Systems. This is a great opportunity for someone who thrives in an exciting and challenging work environment. Core responsibilities include: Managing administrative responsibilities for the Assistant Vice President, Advancement Information Systems, including calendar management, communications, interacting with other members of the management team and academic community, troubleshooting problems and questions concerning office and University policies and procedures, and responding to inquiries and routine questions.Preparing correspondence, reports, newsletters and other documents on behalf of the AVP.Building strong relationships across the organization and proactively finding the information & resources to get things done.Coordinating travel, expense reports & purchase requests for the department.Creating, tracking, reviewing & monitoring purchase orders for the department in accordance with university policies & procedures.Reviewing invoices for accuracy & completeness and facilitate timely payment processing.Coordinating with vendors & University departments to resolve purchasing & payment-related issues.Assisting with interview scheduling & onboarding of new staff to the department.Ordering supplies for Advancement Information Systems department.Attending various meetings within department; may serve on inter-departmental committees.Communicating with high level officials both inside and outside the university.Providing information & guidance regarding depa
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