The Robotics Institute is searching for an energetic and customer-oriented individual who will be responsible for providing administrative assistance for specific Robotics Institute faculty members and their associated teams and projects as well as for other departmental support functions. The position requires in-depth knowledge and understanding of university and institute practices, policies, and procedures. The position is responsible for procurement, arranging travel and agendas, preparing expense reports, assembling data and financial reports, coordinating arrangements for meetings, conferences, workshops, and special events, monitoring project expenditures, producing and assembling various transaction forms, reports, and summaries.Job Functions:50% Prepares expense reimbursements, procurement transactions, reconciliations, purchase orders, human subject payments, and other transaction forms. Monitors faculty budgets and web reports and expenditures. May assist with project budgeting, forecasting, and proposal submission. Collects and organizes data and compiles information for various reports as well as produces and assembles these reports. Produces, composes, proofreads, or edits correspondence, proposals, minutes and other materials. Maintains and schedules appointment calendars for both faculty and conference room resources. Arrange meetings, agendas, travel, and special events. Has access to and handles confidential materials, such as recommendation letters. Submits Web Hire request forms and assists with questions regarding additional required paperwork and related logistical issues. Performs general office support responsibilities, such as reviewing, sorting, and distributing incoming mail or email; operating equipment such as copiers, printers, scanner, fax machines. Sets up and maintain online filing systems or databases. Frequently arranges for meals or snacks to be delivered for breakfast, lunch or dinner meetings. Will co-assist with department fro
