About the OpportunityWere looking for a proactive organised and peoplefocused Recruitment Pipeline Coordinator to support a growing recruitment teamThis role is ideal for someone with experience in recruitment talent acquisition candidate sourcing recruitment coordination or highvolume candidate management who enjoys keeping processes moving maintaining accurate records and ensuring candidates receive timely followupsYoull play an important role in managing candidates throughout the recruitment pipeline maintaining accurate candidate information in Salesforce coordinating with facilities completing reference checks and helping the wider recruitment team meet its sourcing activity and interview targetsThe successful candidate will be energetic reliable responsive and comfortable working in a structured fastpaced targetdriven environment where communication accountability and consistent followthrough are essentialRequirementsKey Responsibilities1 Candidate Pipeline ManagementManage and monitor candidates throughout the recruitment pipeline ensuring each candidate progresses through the appropriate stagesMaintain accurate uptodate candidate profiles contact details notes and status updates in SalesforceMonitor candidate progress and identify outstanding actions delays or bottlenecksFollow up with candidates and relevant stakeholders to keep recruitment processes movingEnsure candidate records and pipeline information are organised complete and reliable2 Recruitment Coordination and FollowUpCoordinate candidate communication followups and next steps throughout the recruitment processLiaise with facilities and other relevant stakeholders to obtain updates confirm information and resolve outstanding itemsEnsure candidates and stakeholders receive timely professional communicationTrack outstanding actions and follow through until tasks are completedSupport interview coordination and help ensure candidates are ready for the next stage3 Reference Checks and Candidate VerificationConduct and coordinate candidate reference checks in line with the recruitment processFollow up with referees and relevant contacts to obtain outstanding feedbackRecord reference outcomes and supporting information accurately in the appropriate systemsEscalate missing information inconsistencies or concerns to the relevant team member4 Recruitment Systems and AdministrationUse Salesforce and other recruitment systems to manage candidate information track progress and maintain accurate recordsEnsure recruitment data is consistently updated and reflects the current status of each candidateSupport the team with recruitment administration reporting and pipeline maintenanceLearn new systems processes and workflows quickly as the business grows5 Targets Performance and Team CollaborationWork towards agreed recruitment activity sourcing followup and interview targetsMonitor individual progress and outstanding tasks to ensure deadlines and expectations are metParticipate in regular team meetings checkins and performance discussionsCommunicate progress challenges and potential bottlenecks proactivelyCollaborate with recruiters and other team members to achieve shared recruitment goalsTake ownership of assigned responsibilities and remain accountable for completing work to a high standardMinimum RequirementsPrevious experience in recruitment talent acquisition recruitment coordination candidate sourcing or candidate pipeline managementExperience managing a highvolume candidate pipeline or coordinating multiple candidates and vacancies simultaneouslyFamiliarity with ATS CRM recruitment or candidate database systemsExperience using Salesforce is advantageous the ability to learn and adapt to new systems quickly is essentialStrong computer literacy and confidence working across multiple digital platformsExcellent written and verbal communication skillsStrong organisational skills attention to detail and timemanagement abilitiesExcellent followup and followthrough skillsComfortable working towards structured activity sourcing and interview targetsAble to work independently while collaborating effectively with a wider teamReliable responsive and accountable with a strong sense of ownershipComfortable with regular team communication performance monitoring and structured oversightResilient and able to perform effectively in a fastpaced highvolume environmentPreferred Personality TraitsFriendly personable and confident when communicating with candidates and stakeholdersProfessional wellspoken and wellpresentedEnergetic proactive and solutionsorientedHighly organised consistent and detailfocusedPersistent with followups without being pushy or unprofessionalComfortable communicating with American clients and stakeholders in a direct fastpaced and resultsfocused business environmentOpen to feedback coaching and regular performance discussionsA team player who takes initiative and follows through on commitmentsWhat Success Looks LikeCandidate pipelines are accura
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